Free tool for NGOs
Shelter Manager
A self-hosted shelter and safehouse management system built for NGOs running housing programs. Free to use, and yours to keep — your data stays on your own server, never ours.
Many NGOs running shelter or safehouse programs track everything by hand — paper intake forms, scattered spreadsheets, a notebook of who's staying where. Shelter Manager brings all of that into one simple, secure system your team can run yourselves, on your own server, with nobody else's access to your data.
What it does
Shelter sites and rooms
Track every shelter location, its rooms, and bed capacity, with a live occupancy view.
Family intake and records
Register families and household members, with a searchable roster and full case history.
Occupancy and transfers
Assign families to housing and track every move between sites, with dates and reasons kept automatically.
Repairs and maintenance
Report and track repair requests through to completion, with priority levels and photos.
Item distribution
Log what's been given to each family — a running record useful for donor reporting.
Photos and documentation
Attach photos to shelter sites, families, and repairs.
Confidential case notes
Everyday case notes, plus a confidential tier for sensitive situations — visible only to admins and case managers.
Protection flags
Record sensitive protection concerns (GBV risk, trafficking risk, child protection) — completely invisible to general staff accounts, not just hidden behind a click.
Role-based staff accounts
Admin, Case Manager, and Staff roles, so each person sees only what's appropriate for their work.
Reports and CSV exports
Download family, occupancy, and repair records for donor reporting or offline use.
Bilingual interface
English and Burmese, switchable at any time.
Self-hosted, always
Runs on your own server or a simple local computer — your data never passes through anyone else's system.
Interested in using this for your organization?
We can help you get Shelter Manager set up and running on your own server.